Effective writing

Effective writing and the right language is the primary conductor between your brain and the minds of your audience. Good style helps to communicate ideas and information effectively.

Know your audience

The most important guideline of effective writing that I have ever seen is to know your audience.

Some people prefer presenting any information in a formal way, while some prefer it the opposite way.  But according to me, if the writing is like a speech it is more effective.

Choose words precisely.

A word shrinks the phrase or a sentence. It is easy to just use a single word instead of using a sentence or a phrase. Instead of writing “it was an uncontrolled, unpredictable, instance” we can just write it as “accident”.

Write clear and concise sentences

When you are writing avoid beating around the bush. Avoid using fillers like very, actually…etc since; these words add no value to your writing.

Organize information logically

Assemble or pile the similar information together. Check for the information flow and the sequence of the information. Do not create gaps between the information, it should be well knit.

Edit and format

Edit and format the information to improve the flow and presentation. This could sometimes be moving the whole paragraph to a different space in your project. Remove the needless and redundant information from the document.

Review

The best way to review is to read the information aloud. This is by far the best way to root out redundancies, gaps in logic or progression, and run-on sentences that looked all right on paper. Check for meaning of uncommon words and technical terms to make sure they say what you intended to convey.